DonorsChoose.org is hiring! Help us grow our Operations team!

Office Manager at DonorsChoose.org

Organization Description

DonorsChoose.org is a simple way to fulfill needs and foster innovation in our public schools. At this not-for-profit web site, teachers submit projects for materials or experiences their students need to learn. These ideas become classroom realities when concerned individuals, whom we call Citizen Philanthropists, choose projects to fund.

To ensure the integrity of its philanthropic marketplace, DonorsChoose.org screens every teacher project, purchases the resources from our vendors, and compiles photos, student thank-you letters, and an expenditure report for each donor.

On November 15, 2007, DonorsChoose.org opened its doors to every public school in the nation. Though the idea is simple, a great deal of work goes into making it a reality. We need your help!

The area: Operations

The Operations Team keeps DonorsChoose.org running. Among a variety of activities, we field teacher inquiries, order materials, and process all the "thank-you" notes that teachers and students send to the donors who fund their projects.  Operations team members should be motivated, organized, responsible, accountable, knowledgeable and able to work in a fun, fast-paced, team-oriented environment.

The role: Office Manager

The Office Manager will oversee and organize the administrative tasks undertaken in an office environment. This is a key position within DonorsChoose.org, playing an important role with interoffice communications and ensuring that the headquarters space is in pristine conditions for our visitors and employees. Some of the responsibilities of this position are:

Office Management: Cleanliness, décor, furniture needs, office supplies needs, point of contact for building superintendent, keys and access card management, and any relocation needs.

Office IT: Use web tools to create and maintain email addresses, aliases, and shared calendars (conference rooms), setup online presentations and conference calls, help staff to setup PCs, printers, shared files, and assist with basic IT troubleshooting, help with telephony, inside wiring, and URL registration.

Office Communication: Staff birthdays, Job Postings (internal and external) and any other office related communications.

Reception Area: Answer Operator Calls, Greet Visitors, Faxes, and Accept Mail/Shipments.

Scheduling: Meeting Coordination for Executive Management Team.

Clerical Tasks: As requested by the Executive Management Team.

Requirements:

· BA/BS Degree preferred but not necessary.

· A passion for non-profit work.

· Excellent communication and writing skills.

· IT savvy with a quick and practical mindset.

· Ability to quickly conceive of and carry through a wide variety of projects working with limited resources.

· This person will be creative, independent, organized, focused, detail-oriented and should enjoy working in a fast-paced start-up environment.

· High degree of computer and internet literacy (proficiency in Microsoft Office required,) and comfort in an online environment.

· Sense of humor is required.

Benefits:

Located in Midtown Manhattan, near Penn Station

Full Health Benefits

Flexible Hours

Generous Vacation Time

Fun and creative work environment

Salary commensurate with experience

Application Instructions:

To Apply: Send your resume, cover letter and the name and phone number of two references to César Bocanegra via e-mail: cesar (at) donorschoose (dot) org. Please include the title "Office Manager" in the subject line.